Coaching call transcription, with the commitments captured for you
Record the session and get a speaker-labeled transcript plus the decisions, action items, and what to revisit next time – so you can be present in the room instead of scribbling notes.
60 min free · no card required · we never train on your audio
How do you transcribe sessions?
To transcribe a coaching call, record the session and upload the audio or paste a link – Pepys returns a speaker-labeled transcript in minutes, plus the client's commitments, action items, and open threads to revisit next session. It's pay-as-you-go with no subscription, and credits never expire.
Made for coaches
You can either be fully present with your client or you can take good notes – and trying to do both means you do neither well. The breakthrough that lands in minute forty, the commitment they make out loud, the thread you swore you'd return to next session: it all lives in the recording you already have. It just needs to become a record you can actually act on, without you splitting your attention to write it down.
Your real work happens between sessions: the recap email, the accountability check on last week's commitment, the open thread you flagged to reopen. Coaching call transcription with speaker labels keeps your reflections cleanly apart from the client's, so a reframe you offered never gets misattributed to them. Then you search a client's whole history for the exact phrasing of a goal they set two months ago, and export a session recap as a DOCX you lightly edit instead of drafting from a blank page after every call.
Commitments & action items
The promises your client made out loud, pulled out as a clean list you can send right after the session.
A session recap email
A drafted summary of what was decided and what's owed before next time, ready to paste into your follow-up.
Threads to revisit
The open questions a client wasn't ready to answer, surfaced so nothing important goes quietly missing.
A searchable client history
Every session as text, so you can scan back months for the exact thing they said before walking into the next call.
Built in, not bolted on
Commitments, action items, and what to revisit next time
Every sessionis analyzed automatically the moment it’s transcribed. Here’s a real sample, run through it.
Coaching Session: Devin on Stepping Out of the Bottleneck
A newly promoted engineering manager works with his coach on delegation. Devin names the core tension – he is drowning while his strongest engineers are bored, because every decision still routes through him. The coach reframes his stated concern about quality as a need for control, and Devin admits the team hasn't shipped a worse bug since his promotion. He commits to handing pull-request reviews to two engineers for two weeks, writes a rule for the moment he'll want to grab the work back, and decides to announce the change in standup to make it real. He leaves still wrestling with whether delegating reviews is enough and who he is if he's no longer the best engineer in the room.
Participants
Decisions
- Hand pull-request reviews to Priya and Sam for the next two weeks, with no re-reviewing behind them.
- Treat anything that breaks during that window as a learning moment, not a reason to step back in.
- Adopt one operating rule – 'Coach the decision, don't take it over' – for the urge to reclaim the work.
Action items
- Hand the pull-request reviews to Priya and Sam for two weeks and don't re-review behind themDevin
- Announce in tomorrow's standup that Priya and Sam own reviews for two weeks, to make the change realDevin
- Write the rule on a sticky note above the monitor: ask 'walk me through how you got here' instead of fixing itDevin
- Redirect the reclaimed time into the architecture roadmap nobody's had time to writeDevin
- Ask Priya and Sam at their next one-on-ones whether they feel more ownershipDevin
Next steps
- Reconvene next session to debrief what announcing the change in standup actually changed.
- Check whether stepping out of reviews freed up roughly ten hours a week as expected.
- Use the one-on-ones with Priya and Sam to gauge whether ownership shifted to them.
Open questions
- Is delegating reviews enough, or does Devin also need to step back from the on-call rotation?
- Who is Devin if he's no longer the best engineer in the room?
Clean, speaker-labeled, click-to-seek
Ask, don’t scrub
Ask the transcript anything.
An hour-long recording? Don’t skim it – ask. Every answer stays grounded in your transcript and cites the exact timestamp, so you can jump to the moment and check it yourself.
What did Devin actually commit to doing this week?
He's handing the pull-request reviews to Priya and Sam for two weeks and won't re-review behind them, treating anything that breaks as a learning moment rather than a reason to step back in. He also wrote himself a rule for the urge to grab the work back: ask 'walk me through how you got here' instead of fixing it, summed up as 'coach the decision, don't take it over.'
What's he leaving the session still unsure about?
Two open threads. Whether delegating reviews is enough or whether he also has to step back from the on-call rotation, and who he is if he's no longer the best engineer in the room – which he says he isn't ready to answer yet. It ties back to the coach's earlier reframe that his talk of 'quality' was really about control.
Grounded in your transcript – if the answer isn’t in the audio, it says so instead of guessing.
Who said what
Speaker labels that survive cross-talk
Automatic speaker diarization. Two people, four people, cross-talk and interruptions – interviews, panels, messy meetings. Pepys keeps each voice on its own line instead of blurring them into one, so you never rewind to figure out who was talking.
So the festival nearly didn't happen this year–
–it almost didn't. We lost the venue three weeks out.
Three weeks? How do you even start to–
You call everyone you know. The whole town pitched in.
And that's how it ended up in the park.
Works with the platforms you live in.
Paste a link from YouTube, TikTok, Instagram, Facebook, Spotify, or Apple Podcasts – or drop in any audio or video file. We transcribe it once, then you export it however your workflow needs.
- YouTube
- TikTok
- Spotify
- Apple Podcasts
- or any file
Export to any format
- TXT
- Markdown
- DOCX
- SRT
- VTT
- JSON
Most useful for coaches: Session recap (DOCX) · Action items · PDF · TXT · JSON
Timestamps, speaker labels, and subtitle timing carry through to every export.
How coaching call transcription works
Upload or paste a link
Drop your session or paste its link – any audio or video, in any language.
Get your transcript
A clean, speaker-labeled transcript with AI notes tuned to your format, ready in minutes.
Edit and export
Fix anything inline, then export to SRT, VTT, TXT, DOCX, PDF, or JSON.
Why coaches pick Pepys
No subscription – pay per session, and credits never expire between clients or quiet months.
The commitments and follow-ups are pulled out for you, not a separate paste into a chatbot after every call.
Speaker labels keep your voice and the client's cleanly separated, so the record is theirs, not a blur.
We never train on your audio – what's said in a session stays between you and your client.
What coaches say
Every user interview comes back as a clean, searchable transcript I can tag and quote directly in my reports. Synthesis used to be the slowest part of my week and now it's an afternoon. The speaker labels alone are worth it for me.
Sofia L.UX researcher · G2 no subscription is the whole reason i switched. buy hours, use them whenever, balance is still there months later. pepys is the best transcription tool out there.
Marcus B.Indie founder · RedditWe run field interviews in two languages and need them written up quickly. The transcripts come back accurate enough to quote directly in our donor reports – it has changed how fast we turn fieldwork around.
Grace O.Nonprofit program lead · LinkedIn
Coaching call transcription – questions, answered
How do I transcribe a coaching session?
Record the call however you already do – your phone, Zoom, a voice recorder – then upload the file or paste a link. Pepys returns a speaker-labeled transcript in minutes, plus the commitments, action items, and open threads to revisit next time.
Can it tell me and my client apart?
Yes. Speaker diarization separates each voice, so the transcript comes back labeled instead of as one undivided block. You can rename a generic label to your client's name and it updates throughout, which keeps the record clearly theirs.
Will it pull out the action items and what to follow up on?
Yes. The session analysis drafts a summary, the decisions and commitments your client made, action items with who owns each one, and the open questions they weren't ready to answer – so your follow-up email is most of the way written before you start.
Is what's said in a session kept private?
Coaching conversations are confidential, and we treat them that way. We never train any model on your audio or transcripts, and you can delete a session whenever you want. The record is yours and your client's, not ours.
Can I keep a running history for each client?
Yes. Because every session becomes searchable text, you can scan back across months to find the exact commitment or breakthrough a client mentioned before, instead of trying to remember it cold walking into the next call.
What if I coach in more than one language?
It auto-detects the spoken language across 99+ languages, so a session in another language comes back transcribed without you changing a setting. Anything it mishears you can fix inline in the editor.
Do I have to subscribe?
No. Pepys is pay-as-you-go – buy a block of hours, use them across whichever clients you're working with, and the credits never expire through a slow month. You can start free with 60 minutes, no card.
More industries
Be present in the session and let the commitments, action items, and follow-ups write themselves.
Pay as you go – credits never expire, nothing to cancel. Or start free with 60 minutes, no card.