Nonprofit transcription, with donor-ready quotes built in
Turn a field interview or beneficiary story into a speaker-labeled transcript, then get the themes, the quotable lines, and a clean Q&A recap for your impact report.
60 min free · no card required · we never train on your audio
How do you transcribe interviews?
To transcribe a nonprofit field interview, upload the recording or paste its link and Pepys returns a speaker-labeled transcript in minutes, plus AI-pulled themes, notable quotes, and a Q&A recap ready for an impact report or grant narrative. It is pay-as-you-go with no subscription, and credits never expire.
Made for nonprofits
Your impact lives in conversations, not spreadsheets: the beneficiary who tells you what the grant actually changed, the community health worker with the quote that would move a board, the volunteer debrief no one had time to write up. That evidence is sitting in your recordings, and turning it into a quote-backed report, a grant narrative, or a stakeholder summary has meant hours of scrubbing audio you cannot spare from program work.
Most of that nonprofit transcription work is M&E drudgery: coding a field interview for themes, finding the one line that proves an outcome indicator, attributing a quote to the right person before it goes to a funder. Speaker labels keep the program officer and the beneficiary apart, and word-level timestamps mean you can search the recording for the moment someone named the real risk and lift it word-for-word. Then export a DOCX for the report or a PDF to attach to the grant narrative, straight from the transcript.
Field interviews & beneficiary stories
Speaker-labeled transcripts of the conversations behind your work, so the people you serve can speak in their own words in your reports.
Impact reports & grant narratives
Themes and quotable lines pulled straight from the recording, ready to drop into a funder report or a grant application.
Board & committee meetings
A clean record of what was decided and who said what, searchable later instead of buried in a two-hour recording.
Multilingual fieldwork
Record in the community's language and get the transcript back, with the spoken language detected automatically.
Built in, not bolted on
The story, the quotes worth sharing, and a clean summary
Every interviewis analyzed automatically the moment it’s transcribed. Here’s a real sample, run through it.
The Mornings We Handed Back: A Field Interview on a Clean-Water Grant
Community health worker Amina Sesay describes what a clean-water borehole changed in her village for a funder's year-end impact report. Cutting a two-hour water walk to ten minutes returned eleven girls to school and nearly ended the clinic's daily cases of childhood diarrhea. Sesay is candid about the program's biggest risk, an unfunded maintenance budget for the pump, and closes by urging the funder to measure the grant not in liters but in the time it gave back to a whole village.
Themes
Notable quotes
- “What used to take a whole morning takes ten minutes, and that morning is suddenly free for something else.”
- “When you give a family back two hours a day, a daughter's education stops being a luxury they cannot afford.”
- “A clean water point is quietly a health program.”
- “Maintenance is not glamorous, but it is the whole project.”
- “Do not measure this grant in liters. Measure it in the mornings you handed back to a whole village.”
Q&A
What did the clean-water grant change most for the village?
It collapsed the daily water walk from nearly two hours each way to a ten-minute trip to a borehole in the village center, freeing up a whole morning that families can now spend on school and other work.
What happened to the girls who had been dropping out?
Eleven girls who had dropped out the previous year because the water walk left them late or too tired for school are all back in the classroom this year, since the time the borehole returned made their education affordable for their families.
Were there health effects beyond the time savings?
Yes. Cases of childhood diarrhea, which the clinic used to see almost daily in the dry season, have nearly disappeared since the borehole opened, letting the nurse shift her mornings from emergencies to routine checkups.
What is the biggest risk to the program going forward?
Pump maintenance. Two local mechanics were trained, but there is no budget for spare parts, and a pump left broken for months would send the village back to the river and undo the project's gains.
Clean, speaker-labeled, click-to-seek
Ask, don’t scrub
Ask the transcript anything.
An hour-long recording? Don’t skim it – ask. Every answer stays grounded in your transcript and cites the exact timestamp, so you can jump to the moment and check it yourself.
What did the borehole change for girls' schooling?
Eleven girls had dropped out the year before because the water walk left them late or too tired to attend, and this year all eleven are back in the classroom. Amina frames it as giving a family back two hours a day, so a daughter's education stops being a luxury they cannot afford.
Did she flag any risks the funder should know about?
Yes. She is blunt that the pump will break, and it is not if but when. Two local mechanics were trained, but there is no budget for spare parts, and she warns that a pump left broken for three months would send the village back to the river and undo everything built.
Grounded in your transcript – if the answer isn’t in the audio, it says so instead of guessing.
Who said what
Speaker labels that survive cross-talk
Automatic speaker diarization. Two people, four people, cross-talk and interruptions – interviews, panels, messy meetings. Pepys keeps each voice on its own line instead of blurring them into one, so you never rewind to figure out who was talking.
So the festival nearly didn't happen this year–
–it almost didn't. We lost the venue three weeks out.
Three weeks? How do you even start to–
You call everyone you know. The whole town pitched in.
And that's how it ended up in the park.
Record in any language – 99+ detected automatically
- English
- 中文
- Español
- العربية
- हिन्दी
- Français
- 日本語
- Português
- Русский
- Deutsch
- 한국어
- Italiano
- বাংলা
- Türkçe
- فارسی
- Tiếng Việt
- தமிழ்
- Polski
- ไทย
- Українська
- Nederlands
- עברית
- Ελληνικά
- తెలుగు
- Bahasa Indonesia
- اردو
- Svenska
- मराठी
- Română
- Magyar
- Čeština
- ગુજરાતી
- Kiswahili
- ქართული
- Tagalog
- አማርኛ
Works with the platforms you live in.
Paste a link from YouTube, TikTok, Instagram, Facebook, Spotify, or Apple Podcasts – or drop in any audio or video file. We transcribe it once, then you export it however your workflow needs.
- YouTube
- TikTok
- Spotify
- Apple Podcasts
- or any file
Export to any format
- TXT
- Markdown
- DOCX
- SRT
- VTT
- JSON
Most useful for nonprofits: Transcript (DOCX) · PDF · SRT · VTT · TXT
Timestamps, speaker labels, and subtitle timing carry through to every export.
How nonprofit transcription works
Upload or paste a link
Drop your interview or paste its link – any audio or video, in any language.
Get your transcript
A clean, speaker-labeled transcript with AI notes tuned to your format, ready in minutes.
Edit and export
Fix anything inline, then export to SRT, VTT, TXT, DOCX, PDF, or JSON.
Why nonprofits pick Pepys
No subscription on a fixed grant cycle - buy minutes when a project needs them, and credits never expire.
Themes and quotes are pulled for you, so an impact report doesn't mean re-listening to hours of audio.
Speaker labels keep the interviewer and the beneficiary clearly apart in field recordings.
We never train on your audio, which matters when you're handling sensitive beneficiary interviews.
What nonprofits say
Every user interview comes back as a clean, searchable transcript I can tag and quote directly in my reports. Synthesis used to be the slowest part of my week and now it's an afternoon. The speaker labels alone are worth it for me.
Sofia L.UX researcher · G2 We run field interviews in two languages and need them written up quickly. The transcripts come back accurate enough to quote directly in our donor reports – it has changed how fast we turn fieldwork around.
Grace O.Nonprofit program lead · LinkedIn multilingual focus groups, transcribed and translated into one working language so i can compare responses side by side. used to wait days on a vendor for this – now its same-day.
Erica B.Market researcher · Product Hunt
Nonprofit transcription – questions, answered
How do I transcribe a field interview?
Upload the recording or paste its link and Pepys returns a speaker-labeled transcript in minutes, along with AI-pulled themes, notable quotes, and a Q&A recap you can lift straight into an impact report.
Can it separate the interviewer from the person being interviewed?
Yes. Speaker diarization labels each voice, so a two-person field interview comes back with the program officer and the beneficiary clearly distinguished rather than as one block of text. You can rename a speaker and it updates everywhere.
Does it work for interviews recorded in another language?
Yes. The spoken language is detected automatically across 99+ languages, so you can record in the community's language and still get a usable transcript back without changing any settings.
Is this safe for sensitive beneficiary interviews?
We never train models on your audio or transcripts. For interviews involving vulnerable people that handling matters, and it's the reason organizations trust us with field recordings they can't put anywhere.
We work off grant cycles, not a steady budget. Do we have to subscribe?
No. Pepys is pay-as-you-go - buy a block of minutes for a project, use them whenever the fieldwork happens, and the credits never expire, so unused minutes don't vanish at the end of a slow quarter. You can start free with 60 minutes, no card.
What can I export to put in a report?
A DOCX or PDF of the transcript, plain text, and SRT or VTT captions for any video. One click each, so a quote can go straight from the recording into a grant narrative.
Can it summarize a long board meeting?
Yes. Alongside the interview analysis, you can run a meeting framework that pulls the decisions, action items, and open questions out of a recording, so a two-hour board call becomes a short, searchable record.
More industries
Turn your next field interview into a transcript, themes, and donor-ready quotes - and pay only for that recording.
Pay as you go – credits never expire, nothing to cancel. Or start free with 60 minutes, no card.